The most important is that each name is unique and that it's easy to understand which item it is. Find a way of naming items that makes sense for you, but keep it consistent. Add your own equipment inventoryįirst, begin by deleting the sample records in the items sheet, then start adding items. The other sheets contain records of information you can select in the items sheet and when logging information in the logging sheets, like lists of users, types and locations. The log sheets are where you'll have the history of who has been using the equipment, where it has been, how it has been performing (condition) and any event that might have occurred. Items: This is the main sheet where you can put all your equipment.The spreadsheet is divided into multiple sheets: We have added a few sample items, just so you can get a quick impression of the setup. Once you have copied and opened the file, you will see a list of items. You'll find download instructions at the end of this post. To get you quickly started, we have made a Google Sheets template that you can copy for free and use as a starting point. Live events equipment location tracking.Video, audio & multimedia (AV) production equipment management.The equipment and inventory spreadsheet template is very versatile and has many usage areas. And especially if there is more than one person doing the equipment management. Otherwise, you will probably end up with several copies of the same equipment spreadsheet database, not knowing which one is the current and correct one (if any). A file-based, offline spreadsheet may also work, but we strongly recommend storing it in the cloud as well (Google Drive, OneDrive, Dropbox or similar). The advantage of using a cloud-based spreadsheet like Google Sheets is that even with several users, your equipment database is always up-to-date. If you later decide to upgrade to a dedicated equipment management solution, you can always import your equipment from the spreadsheet. Although such a solution has many advantages over using a spreadsheet, the task of just finding the best solution for you and learning how to use it can require a big effort.īut there is no harm in getting started with equipment management simply using a spreadsheet like Microsoft Excel, Apple Numbers - or even better, a free, online inventory template spreadsheet like Google Sheets. This inventory template is properly signed by the supervisor ensuring sufficient supply.There are several great, dedicated equipment management and tracking solutions available that helps you manage especially expensive and important equipment in your organization. The quantity of the product is another very important part of the hospital inventory template which tells us the available stock of a particular supply. The date of manufacture of the product and the date of expiry is the most common and essential part of the hospital inventory template. The cost of the product is rarely mentioned in the hospital inventory template. This product code is present in the box as well with the name of an item sometimes. The hospital inventory template is used to check the medical supplies with their proper codes and identification.įor example, a carton of 5 cc intravenous syringes will be given a product code which is mentioned in the hospital inventory template. Hospital inventory templateĪ hospital inventory template is used for the proper flow of inventory and an efficient inventory system. This checklist is the life savior for the hospital inventory staff. In the inventory, a checklist is used which is basically used as a reference to make sure that everything is purchased and is available in sufficient quantity. Drivers and workers of the hospital inventory need to know the basic templatization of inventory as well. They are field workers which make sure the quality is purchased and handed over to the ones who have to load and unload the stuff. Then there are people from the hospital inventory who make the purchase of medical supplies. This applies to the kind of equipment and medical supplies used in each department. They are also aware of the fact that each ward or each department has different requirements for medical supplies in terms of quantity. There are managers who are well-versed in the purchase and flow of the items used in the hospital. Everyone must be trained on how the inventory works. Basic inventory procedures require specialized skills and help from a number of staff members of the inventory.
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